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Privacy Policy

Last updated: 11 April 2026

1. Who We Are

Observation Intelligence is a web-based platform that enables match officials to upload, review, and manage observation reports in a structured digital format for long-term performance tracking.

For the purposes of UK data protection law, Observation Intelligence acts as the data controller.

If you have any questions about this policy, you can contact us at:
support@observationintelligence.com

2. What Data We Collect

We collect and store the following categories of personal data:

Account Information:

  • Name
  • Email address
  • Login credentials (securely encrypted)

Observation Data:

  • Uploaded PDF observation reports
  • Extracted structured data including scores, criteria, and written comments
  • Any edits or updates made to extracted data

Technical and Usage Data:

  • IP address
  • Browser type
  • Device information
  • Access times and usage patterns

3. How We Use Your Data

We use your data to:

  • Provide and operate the platform
  • Allow you to upload, view, and manage observation reports
  • Display PDFs alongside extracted structured data
  • Enable you to review and confirm extracted data before saving
  • Store confirmed records for future access and editing
  • Generate quantitative performance trends over time
  • Maintain platform security and performance

We do not sell your personal data or use it for marketing purposes.

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual necessity: to provide access to the platform and its functionality
  • Legitimate interests: to maintain, improve, and secure the platform

5. Data Storage and Security

  • Uploaded PDFs are stored in secure, private storage
  • Structured data is stored in a secure database
  • Access to data is restricted to the account owner
  • We implement appropriate technical and organisational security measures to protect your data

6. Data Sharing

We do not sell or share your personal data with third parties except where necessary to operate the platform (for example, hosting and infrastructure providers).

These providers process data on our behalf and are required to maintain appropriate security standards.

7. Data Retention

We retain your data for as long as your account remains active.

If you request deletion of your account, your data will be deleted within a reasonable timeframe unless we are required to retain it for legal reasons.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict or object to processing

To exercise these rights, contact:
support@observationintelligence.com

9. Cookies

We use essential cookies to:

  • Keep you logged in
  • Maintain secure sessions

We may use limited privacy-conscious website measurement tools, including Vercel Web Analytics, to understand aggregate usage of the website and improve performance.

10. Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page with an updated revision date.